Getting started with RefMatch
RefMatch is a rugby referee appointments and administration platform. It helps referee societies manage matches, assign officials, track availability, record development reports, and process expense claims - all in one place.
Who uses RefMatch?
| Your role | What you mainly do in RefMatch |
|---|---|
| Society Admin | Set up the org, manage members, configure competitions and structure |
| Appointments Manager | Create matches, assign officials, manage the appointment queue |
| Referee | View appointments, set availability, submit expenses and reflections |
| MOD / MOC | Write and finalise RMDE development reports for officials |
| Training Team | Review development profiles and referee progress across the society |
| Treasurer | Review and mark expense claims as paid |
| Captain | Submit a captain's card (post-match feedback) for a match |
Choose your starting point
- Getting started as a society admin - set up your org, invite members, configure structure
- Getting started as an appointments team member - create matches and assign officials
- Getting started as a referee - view your appointments and manage availability
How RefMatch is organised
RefMatch is built around three core concepts that fit together in a single chain:
Society
Your referee society. All members, matches, and appointments belong here.
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Matches
Scheduled fixtures with a date, venue, competition, and teams.
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Appointments
Role assignments (referee, AR1, AR2, assessor) against each match.
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Officials
Society members with availability, appointments, and a development record.
Match lifecycle
A match moves through these statuses from creation to completion:
draft→confirmed→completed→cancelled
- draft — visible only to the appointments team; not yet sent to officials
- confirmed — appointments are active; officials can see and confirm their roles
- completed — the match has been played; expenses and reports can be submitted
- cancelled — the match will not go ahead; appointments are withdrawn
See match statuses → for a full explanation of visibility rules.
Appointment lifecycle
Each role slot on a match (referee, AR1, AR2, assessor) has its own appointment status:
unassigned→pending→confirmed
- unassigned — no official assigned yet
- pending — an official has been assigned but has not yet confirmed
- confirmed — the official has accepted the appointment
Everything in RefMatch is scoped to your society (also called an org). Members, matches, and appointments all belong to a single society. If an official is a member of more than one society, they appear separately in each.